Expense & Reimbursement

Expense & Reimbursement

Employee Expense Management

Employee Expense Management

Snap a receipt, and let the system handle categorizing, matching and approving it from there.

Snap a receipt, and let the system handle categorizing, matching and approving it from there.

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Receipt Auto-Scan with OCR Data Extraction

Configurable Multi-Stage and Parallel Approval Flows

Real-Time Policy Violation Flagging

Mileage Tracking with Auto-Calculated Reimbursement

Corporate Card Feed Reconciliation

Duplicate and Anomaly Detection

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About

Expense Reports Should Not Take Longer Than the Trip

Chasing paper receipts and manually building expense reports wastes time for employees and finance alike. This system captures receipts automatically, matches them to card transactions, and routes approvals based on rules you set, so reimbursement is fast and finance still has full control.

Automatic receipt capture via photo, forward or import

Automatic receipt capture via photo, forward or import

Real-time matching with corporate card transactions

Real-time matching with corporate card transactions

Configurable multi-level approval workflows

Configurable multi-level approval workflows

Features

From Receipt to Reimbursement

Five features that cut the manual work out of expense reporting on both sides.

01

Receipt Auto-Scan with OCR Data Extraction

02

Configurable Multi-Stage and Parallel Approval Flows

03

Real-Time Policy Violation Flagging

04

Mileage Tracking with Auto-Calculated Reimbursement

05

Corporate Card Feed Reconciliation

06

Duplicate and Anomaly Detection

Receipt Auto-Scan with OCR Data Extraction

A photo of a receipt is parsed automatically into a draft expense entry, no manual line-by-line data entry.

How it works

From Receipt to Reimbursed

Four steps that turn a receipt into a paid claim.

01

Capture the receipt

Employee captures a receipt via photo, forward or import.

02

Match to a card transaction

Receipt is matched automatically to a corporate card transaction if applicable.

03

Route for approval

Expense report routes through the configured approval chain.

04

Reimburse and post

Approved expenses are reimbursed and posted to accounting records.

Benefits

Why Finance Teams Stop Chasing Paper Receipts

Faster reimbursement, less manual work, cleaner audit trail.

Faster reimbursement

Faster reimbursement turnaround for employees.

Less chasing

Less time spent by finance chasing paper receipts.

Fewer bad claims

Reduced risk of duplicate or out-of-policy claims.

Clear audit trail

Clear audit trail on every expense from receipt to reimbursement.

Enterprise-grade security

Encrypted hosting, role-based access control, and regular backups. Your data always remains fully yours and exportable, with no lock-in.

Transparent, scoped pricing

Every engagement is scoped individually with a fixed price and timeline agreed upfront — book a free consultation for a tailored quote.

Built for your whole team

Role-based views mean owners, managers, and frontline staff each see exactly what they need, nothing more, nothing missing.

Before / after

What Changes on Day One

Before

Paper receipts get lost before the report is filed

Card transactions matched to receipts by hand

Every claim routes through the same single approver

Duplicate submissions slip through unnoticed

After

Receipts captured digitally the moment they are taken

Matching happens automatically, even for late receipts

Approval routes by amount, category or department

Duplicate receipts are caught before they are paid

FAQ

Expense Management FAQ

What happens if an employee loses a paper receipt?

Can it prevent the same receipt being submitted twice?

Can it prevent the same receipt being submitted twice?

Does it work if our company does not issue corporate cards?

Does it work if our company does not issue corporate cards?

Can approval rules change based on trip type or project?

Can approval rules change based on trip type or project?

Are foreign currency expenses converted automatically?

Are foreign currency expenses converted automatically?

Can finance set spending limits per employee or category?

Can finance set spending limits per employee or category?

How long does implementation typically take?

Is our data secure, and who owns it?

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